Operational Rules 1.00

Shining Horse Farm & Sanctuary, Inc.

Purpose, Operations, Bylaws, Procedures, and Limitations

Document 1.00


This document is meant to set the first guidelines as to establish a purpose for our organization, establish what operations and events that have been and will be conducted, set for the bylaws and limitations, and establish certain procedures for certain situations that will or may arise.

This document will not be re-written but future amendments will be added to change anything set forth in this document now labeled 1.00 Purpose, Operations, Bylaws, Procedures, and Limitations.

CHANGES/AMENDMENTS:

Any changes or alterations of this document will be labeled as an amendment and given numbers increasing from 1.00 to 1.01 and so on until this reaches 1.99. At the point this document reaches 1.99, A meeting will be held to write a new set of governing material for the organization. Amendments can be requested at any monthly meeting and requires 2/3 approval of board members, officers, and anyone attending the meeting to make the change official.

PURPOSE:

Our organization has many moving parts so to write our purpose in one sentence will be impossible. Our mission statement is, “In a world full of darkness be the light.” This entails if something bad is occurring chose the right thing. With that said, our region of the county lacks numerous services and has the ability to help. We anticipate outgrowing ourselves quite rapidly so a plan to expand will also be included.

Our main goals are:

24/7 stray animal holding (see STRAY ANIMAL HOLDING)

Pre-adoption and care of unclaimed stray animals including at risk (see STRAY ANIMAL HOLDING)

Animal rescue (see RESCUE)

Animal rehabilitation (see REHABILITATION)

Animal owner surrenders (see OWNER SURRENDER)

Animal adoptions (See ADOPTIONS)

Animal Education Classes (See Agricultural Education)

Toddler, Child, Teen Literacy Programs (See Agricultural Education)

Community Garden and Fruit and Vegetable Education (See Agricultural Education)

Mental Health Support Groups (see Mental Health)

Foster/Relative Caregiver/Adoptive Support Groups (See Mental Health)

Community Services

College Promotion

Seasonal Child & Teen Support Programs & Drives

Emergency Services (Food, Clothing, Shelter)

Domestic Violence Animal Sanctuary Program

Farm tours/ visits

Art Through Agriculture

Clothing Closet

Donation Shop




STRAY ANIMAL HOLDING:

All animals brought to us are allowed 24 hours hold by law and at 24 hours PBC ACC must be notified and the animal brought to ACC until our 501c3 status is approved. We can pay the $60 fee to have the animal preadopted and stay at animal care and control for four days then we can pick up if the owner does not show up to claim OR pay $80 for the animal to come back to the farm for an owner to claim over a 10 day period. These fees do include vaccinations, rabies, heartworm, flea, microchip, and sterilization. This is a nice deal for animals needing to come back to us and includes a great deal of services and treatment. Animals for stray hold preadoption will need to be sponsored by an outside source, that sponsor can have first claim at adoption or future grant funds or donations may be used in a case by case situation.

In the future once the 501c3 is approved and if our partnership application with PBC ACC is approved, the following would be the new fees and services through ACC:

“Fee Schedule:

$25 Sterilization fee All animals sterilized before being released to rescue organization or animals coming back for sterilization once deemed medically healthy enough. Sterilization package includes: spay or neuter, rabies vaccination if old enough, microchip and county license tag.

$0 pull fee All animal deemed at-risk by PBCACC and/or animals we have specifically requested rescue for.* Medical workup, vaccines, microchip, county license tag.

$0 pull fee All adult “square-headed” dogs (Pitbulls, Pitbull mixes, American Bulldogs, Staffordshire Terriers, etc.). Medical workup, vaccines, microchip, county license tag.

Full Adoption Fee Any animals not deemed to be at-risk; animals available for pre-adoption (these are animals in stray holding status). Medical workup, vaccines, microchip, county license tag, sterilization.

$0 pull fee All animals regardless of status or at-risk level Receiving organization is responsible for all medical workups and sterilization. Approved local Stray Holding Facilities only

*Animals currently deemed at-risk: Adult dogs weighing 30 pounds or more, Adult cats, Sick or neonate kittens, Minor-moderate behavior issues (dogs or cats), Sick, Injured, Heartworm positive, Geriatric.”

From what we can recall livestock has a low to no fee, rabbits and Guinea pigs have adoption fees of $20 or less even at full price.


RESCUE:

Situations will occur that involve a rescue need of any type of animal. These animals may come as referrals from individuals, another rescue or shelter, or animal at large. Time will not be a friend in the effort to help them and seek approvals. A generally knowledge of budget must be known by all intake volunteers and officers at all times to know if it is financially possible to assist with he animals rescue. Major medical situations may need additional support from the community in order to assist, otherwise, the animal should be referred to PBC ACC for help or another source. Animals with highly contagious viruses such as strangles, parvo, kennel cough, feline luekemia must be able to come to the farm and kept in a quarantine area not to even remotely expose any other animals to this virus or disease. If the farm is at capacity, animals of this nature will not be able to be accepted as the risk level is too high. There should ALWAYS be a quarantine area available should any animal arrive at the farm and be treated as suck for up to a week or two. If any symptoms such as fever, cough, runny noses, dry noses appear, the animal should immediately be moved to quarantine and not be exposed to any other animals.


REHABILITATION:

This is by far the costly side to everything we do. We can open a door to help and animal at anytime, but this portion requires the most financially and can be time consuming. Some animals come in needing to gain weight, livestock often come in needing to gain weight and this could cost an upwards of additional funds of $600 per month so they can have free choice quality hay. Major medical cases will require multiple visits from the vet or to the vet. Medications, bandaging, surgery and operations can quickly add up into the thousands. If the funding is not available, we must try to transfer the animal to a larger organization with funding to assist. Until we have substantial donors or grant funds, we will be limited in capacity to the rehabilitation cases of underweight or malnutrition animals.

Another important aspect to rehabilitation is should the odds be against the animal and euthanization is the best option or should the animal pass, the funds be available to properly dispose of the animal. Horses and large livestock, as harsh as this may seem, can be disposed at the county dump facility and hauled by a specialized hauler and can run around $1,500 for an average horse. These funds have to be available immediately. A proper burial for livestock runs to the tune of nearly $3,000. Dogs, cats and small animals have a much lower fee, however funds need to be available should something take place.

OWNER SURRENDERS:

At any given moment an owner surrender application can come in or called about. All owner surrenders must complete the online form or in person. The animals situation will be reviewed and determined by at least one officer if the animal will be accepted for surrender. Situations where an owner wants to get rid of an animals will be subject to a full surrender fee of $300. Other situations will be accepted on a sliding fee scale, extreme situations will be accepted at no cost but requires an officer approval. Animals may not be accepted if the funds in the rehabilitation cannot support the animals care or if there is no available of space. The farm must always keep two empty holding spaces for stray animals at all times.

ADOPTIONS:

In our past testing phase, we noticed the majority of adoptions were very successful even with minimal background checking. However one situation with a small pony arose where the owner begged for funds to support a medical issue that arose, then accused our organization that the pony had a chronic issue which he did not. Owner never met agreement for the horse to be seen by a vet after leaving our facility. Our adoption contract will be made VERY firm to ensure the ongoing safety of the animal. It is important we ensure the potential adopter is financially capable of caring for the adopted animal after its departure here. A clause should be added to ensure should the owner reach a point they are not financially able to cover medical costs, the animal can be seized and removed from the adopter so the animal does not suffer again and can receive proper treatment. If the owner has sought treatment and has bills that need help following, the organization will NOT pay for the bills, however, can request through donors and social media if anyone would like to contribute to this animals cost of recovery.

All animals that reach a point of ready for adoption, she be medically cleared or it should be noted all medical issues and the animal is being accepted as is and costs will be assumed by the adopter.

Horses adoption fees shall be as follows: foals, weanlings, yearlings, and two year olds $950, ridable horses that are trained $1500, untrained grown horses 3 years of age up to 16 years of age $1200, senior horses 17 years old or companion only horses due to injuries etc $250, Ponies and miniature who are not rideable but stable medically and are not senior and not under two years old, $600.

Donakeys, mules, other unclassified equines: $250

Cattle: $600

Swine: $200

Goat: $300 each

Rabbits: $30

Guinea pigs $30

Dogs: Puppies, healthy young dogs under 4 years old $300, 5 years of age or higher $150. Senior dogs in their last years $20 as the owner will be financially responsible for end of life costs and care. All dogs must meet strict adoption requirements including proving current location allows dogs and deposits are paid. Must have indoor living accommodations ready and an exterior fenced for enrichment. Dogs may not be adopted out for outdoor living situations.

Cats and Kittens are $50 unless with medical issues or senior, then $20

Ducks, Chickens, Turkeys, and other fowl $25 unless scissor beak, legs or wing issues then $20.

No animal at anytime may be adopted for less than $20. Any variance of the adopted fee stated above must be approved by President of the board and vice president.

All animals must be adopted with proper medical forms and tags provided by the organization and paid for through the rehabilitation fund. No dog or cat may be adopted from the organization if they are not sterilized first. Cavies and livestock may be adopted without sterilization due to the extreme costs involved, with the exception that goats males, pigs males, horse males, donkey males, be neutered if funds allow. Stallions should be accessed for safety and neutered and allowed to remain in rehabilitation until hormones settle.

All adopters must complete the adoption form labeled as 10.00

AGRICULTURAL EDUCATION:

The biggest way we can bring change to our community and lower the number of animals brought in is through education. Our organization will host weekly and/or monthly classes and events to promote the knowledge on certain subjects or areas. Our organization will also promote a large literacy program for our young generation.

Classes will be held for the following main subject areas, animal types and their care (for example horse and care of the horse), animal nutrition, animal habitat, animal enrichment, animal behaviors, safety around animals. Classes will be held to promote gardening at all age point to teach self sufficiency by growing a backyard garden or a patio plant. Prospective clients will be able to participate in the community garden space growing amazing things from fruits, vegetables, flowers and much more.

Another program to support agriculture is our literacy program. Will will host read aloud programs where a volunteer or board member or officer will read to a group but also individual opportunities to read one to tone and options for people to read aloud to an animal at the farm.

The community garden will be board and volunteer run and planned. We will host gardening club meeting for our community so as to have a round table of knowledge.

MENTAL HEALTH:

Mental and emotional health are the driving force behind each persons motivations and failures. With experience of handling intense suicidal situations many people struggle with finding an outlet to safely talk about how they feel. All therapy programs require mandatory baker acting of an individual on ideation, thought, planning, or attempts. If a person is never able to express the emotions they feel, they can never move past these direct intense emotions. We offer weekly support groups for suidical ideations, thoughts, attempts, self harm, and harm to others. This group will not baker act each other but will recommend seeking help or seek help from the crisis intervention hotline should it be warranted. Groups will be meeting at times based on ages or seriousness of the issue.

Groups for depression and anxiety will be formed. Groups for causes, beliefs, etc will be formed as requested by the public.

Other groups and individual meetings will be held for foster, relative caregiver, and adoptive children and teens. These needs are unique and we have found personally that the right talking point for the emotions felt by a child or teen are not known by the mass majority of therapists and case managers in South Florida. We offer them a unique sanctuary setting to get things off their chest about how they feel. What is discussed stays between the child or teen and the staff at our organization. We will work with a guardian ad litem should the child make that wish at intake. The majority of these children and teens have feelings of worthlessness, suicide, self harm, harming others, running away, detachment, anger, bottling emotions, and so much more.

COMMUNITY SERVICE:

Our community service program allows those ordered by courts to complete community service hours. We coordinate with our local governing body as well as things at the farm to help individuals meet their community service hours at the times they have available and what can best help our community. Anyone who has restrictions such as not allowed to be near a child, school, etc will have options on the farm to assist with various tasks outdoors or in the barn during our closed hours.

VOLUNTEERS:

Our farm is always need of extra help. An insurance policy will be in place should an injury occur. Volunteers must first attend a meeting to understand animal behaviors, safety around the animals, what we do and do not allow while working with the animals, and a general orientation before they can begin volunteering on the farm. Each volunteer will be interviewed following orientation to find the best suited options on the farm for them. Each year in December, a holiday party and banquet will be hosted for the volunteers and awards presented. Volunteers will be awarded gifts based on their service time provided. We will gladly sign off for volunteer hours for anyone and encourage middle school and high school students to obtain hours needed for scholarships.

COMMUNITY SUPPORT:

During various times of the year, children and teens have needs that sometimes parents and relatives simply cannot assist. Adults and seniors at times also need support that they cannot obtain. Our organization will be applying for grant money to cover a large cabin style shed to be able to host donations for various programs.

Seasonal support for children and teens include holiday toy drives for children in our community, food drives for the holidays, school supply drives for back to school, school uniforms for the children who need them and much more.

The shed will have an entire section that is donated goods for the purpose of a person or family in need to come in and get what they need at no cost. Families and individuals can be referred to us after suffering loss from house fires, floods, relocation, domestic violence, etc. No appointment will be needed and shopping our clothing and supply closet time is private in a room behind our donation shop.

IF we receive more donations of used RV’s we will continue to loan them out to families who have lost their homes but can live on their property. This program has worked out really well for families who are in need of short term housing while waiting for insurance or are owner rebuilding.


DOMESTIC VIOLENCE ANIMAL SANCTUARY:

The founder of Shining horse farm & Sanctuary was once a victim of domestic violence herself. It took numerous times to escape a terrible home life all because of not wanting to leave a pet behind or sentence him to a death at the animal shelter. There ar no options for a pet to stay in safe keeping while a family works to secure safer housing. Our organization is going to change that. We will work to provide animals of domestic violence families with sanctuary placement onsite or in a foster setting with all liability released. Funding for this program should come from grants for this purpose or from the rehabilitation fund.


Farm Tours / Visits:

As a means to keep funding coming in for the general fund for the farm, farm tours and visits will be held once weekly for a donation of $2 per person or a fresh fruit or vegetable for animal enrichment. Donations can be made onsite and items are available in the donation shed to obtain for a donation amount. Goods for the donation shop are provided by the general public. This can be surplus donations and good donated to the farm that is in excess of need or not needed. The rear of the donation shed is closed to the general public and is reserved for the emergency clothing and supplies room. ]

The farm tours will introduce the animals on the farm and their status. People will get to interact with the pets as a staff member brings them out.

ART THROUGH AGRICULTURE:

Art has always played a significant role in society. We have had numerous requests to allow painting and other various arts to programs at the farm. We will allow various instructors to come host their classes at the farm in exchange of a donation of supplies of funding. Tables and chairs will be provided by the organization for these events. No funding is required for these programs as instructors will be supplying all the materials.




OPERATIONS FUNDING:

Funds need to be allocated and addressed as to what is spent where, and a savings account set forth for particular purpose uses only. As funding comes in, the funds need to be split by percentage listed to allocate funds to be used for the following purposes ONLY. No funding may be allocated in any other way unless a donation is made towards a particular animals care, event, program, or fundraiser set for items like hay, buildings, etc.

Pre-Adoption/Animal Pull Fee Fund (Will pay for pre adoption fees, pull fees, transportation, initial supplies required) 5%

Rescue Fund (Will pay for transportation, initial supplies) 5%

Rehabilitation Fund (Will pay for vet costs, medications, food, hay, bedding, supplies, and any other costs with the continued care to make the animal reach adoption level status to be placed outside of our facility, this must include health certificates, coggins tests, rabies tags, anything require by law an animal must transfer with) Covers also domestic violence sanctuary program 20%

Euthanization and Disposal Fund (Will pay for the euthanization costs from the vet and/or burial/disposal of the deceased animal) 10%

Adoption Fund (Covers any fees or costs associated with adoption events, listings, etc to promotoe the animal) 5%

Agricultural Education (Covers supplies and materials for teaching and educational events) 5%

Mental Health 5%

Community Service 5%

Volunteers 5% Covers insurance policy and drinks and snacks and other needs for volunteers

Farm tours/ visits 5%

Art Through Agriculture NO FUNDING REQUIRED

Clothing Closet/Emergency Services (will pay for tape/tags and washing/drying of donations as well as half of the electric costs as well as half of the cost of the shed) Will purchase meals, etc as needed, Seasonal Child & Teen Support Programs AND Donation Shop (will pay for labeling, donation logging materials, half of the shed, half of the electric for the shed) 5%

Expansion (10% of all general donations and grant money shall go into a savings account specifically to fund the purchase of a larger facility for future expansion)

Improvements / Additional Shelters (5%)

Current operation costs to include rental of barn and pastures, electric, water system maintenance, internet. 10%


ACCOUNTING / BANKING: An account is established for the organization already with a zero balance. All bills will be paid directly through the account unless being paid for privately. All receipts and invoices should be mailed to the farm or given directly to the treasurer or in the absence of a treasurer the president for proper accounting. At the end of each calendar year, All expenses and funding shall be released to the public for the sake of transparency. Donor names or organizations can be blocked out should they choose this option.

Power of Attorney/Representative: Until the organization reaches at least 10 officers, the president and founder will act as the power of attorney and representative until these powers can be delegated onto other.

Taxes: Until a treasurer can be appointed, the founder and president will assume all tax filing and formation duties.

Requirements of board members and officers: Everyone has their right to the freedom of speech and actions, however, as a 501c3, your actions while being a board member cannot be political or influence laws. Incoming officers and board members will be required to read the requirements and restrictions placed on a 501c3.

Compensation for time: At this time, no board member or officer will be paid or compensated for their time. Should the day come that a salary be issued, a unanimous vote must be reached and a limit set.

Past and Present: Our organization currently has paid for with public donations of grain and supplies the rescue and rehabilitation of nearly 60 animals to date this year. We will continue to operate in this manner until a 501c3 status is obtained and spend approximately one week making the transition over to all new requirements albeit most are already in place.

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As you can see, our logo and the site have changed a bit. Our logo needed to change to reflect all that we have done and all that we now do so we have added all the new animals. Due to working, traini